We are not currently hiring for this role but are likely to in future

The chance to become a medical scribe in Australia is unprecedented and a unique opportunity for the future medical practitioner. A medical scribe is a new concept in medicine. Traditionally a doctor’s job has been to focus primarily on patient contact and care. As electronic medical records have developed, the physician has been pulled away from patient care into data entry.

A medical scribe is a personal assistant to the Emergency Physician to allow the physician to focus on the patient while the scribe simultaneously completes the medical record. They will work one-on-one with the physician and gain first-hand experience in Emergency Medicine. Candidates are part of a research program into scribe use (Cabrini is the only site in Australia developing scribes) and the scribe will be at the forefront of an exciting new potential role in Australian hospitals.

Please direct your enquiries to Dr Katie Walker, c/o Mrs Elizabeth Yates, eyates@cabrini.com.au or phone 03 9508 1550

  • About the role:

    The medical scribe is a secretary/personal assistant to the emergency physician (doctor). They remain with the physician all shift, documenting and facilitating their work continuously on a computer-on-wheels connected to the hospital Electronic Medical Record and other computer systems as the physician interacts with patients and hospital staff.

    • Tasks – supervised accurate, timely charting of emergency patient encounters, including patient history, physical exams, diagnostic findings, lab and test results, consultations with other providers, treatment course, diagnoses and discharge instructions
    • Location – Cabrini Hospital Malvern, Emergency Department; sometimes other sites are included in our research programs as other facilities test the concept and role, these opportunities are directly negotiated with the scribe
    • Reporting to – Dr Katie Walker, Director of Scribe Program, Emergency Physician, Cabrini Emergency Department
    • Duration –  12 month  minimum commitment part-time shift work (3 months as a trainee, 9 months as a trained scribe), minimum 1 shift per week, substantial out-of-hours work, roster to be negotiated
    • Pay – minimum wage + shift loadings
  • Cabrini is looking for:
    • Professionalism and maturity
    • Confidentiality
    • Ability to multi-task
    • Self-motivation
    • Ability to work well in a team
    • Ability to manage study and work commitments
    • Strong computing skills and accurate typing >70 words per minute
    • Commitment to a future career in health
    • We prefer some undergraduate training in medical vocabulary – e.g. anatomy/physiology/pathology
    • Our typical successful candidate is either a pre-medical student or a medical student
  • The scribe’s commitment to us:
    • Commitment to unlimited learning and continuous professional development
    • Hard work every shift
    • Completion of initial training in own time
    • Shift work, minimum of one shift per week for 12 months - likely to be: one in business hours, one out of hours (evening or weekend) per two shifts worked, roster will be negotiated with each scribe and we are mindful of study commitments
    • Professionalism
  • Cabrini’s commitment to the scribe:
    • Involvement with a new ground-breaking health role, not offered anywhere else in Australia
    • Participation in research
    • Intensive training
    • Free enrolment and text-book for initial training
    • Free simulation centre training
    • Ongoing intense on-the-job training for the first 3 months
    • An interesting, challenging job for the remaining 9 months
    • A year of direct exposure to emergency medicine
    • Continual support for the scribe
    • Tremendous preparation for a career in health
  • Research expectations for the scribe:
    • The role is a part of ongoing research into the use of scribes in emergency departments in Australia
    • The scribe candidate will need to be comfortable with their performance in the role being measured for research purposes – if not we will be unable to consider their application
    • If the scribe is interested in developing their own scribe research there will be many opportunities and mentoring available – this is not a job requirement
  • Training the scribe:
    • Prework on-line training course (unpaid)
      • Minimum 30 hour commitment, scribe more likely to be successful after 50+ hours
    • Simulation centre training day (unpaid)
    • Working as a trainee – with a scribe trainer for 3 months (paid)
      • Start observing only, progressing to more and more successful task completion
      • All work completely supervised and continually edited until the scribe is reliably able to record information
      • Continual feedback and opportunities to learn
      • Daily evaluations of performance
    • When the scribe is judged competent and independent they will begin work with other emergency physicians at Cabrini Emergency Department for the remaining 9 months of their contract (paid)
  • Scribe research at Cabrini:
    • See Emergency Department Research publications on this website
    • Research to date funded by Cabrini, The Cabrini Foundation, Equity Trustees and the Phyllis Connor Memorial Fund, our generous donors
    • Strongly supported by the Cabrini Institute

    Further information about scribes:

  • What to expect:

    When we have a position available, we interview and short-list candidates who will undertake a Medical Scribe course (online and simulation) and upon completion receive a certificate of basic medical scribe training. Course details include:

    • scribe candidates will be offered initial training (web course + text book)
    • course enrolment and text-book is free to short-listed candidates
    • time taken to complete this course is not paid
    • training completed at home via web-site (minimum 30 hours online)
    • three weeks allowed to complete the course
    • successful completion of each module on-line is required

    Topics covered will include professionalism, structure of an ED, medical terminology, extraction of medical information and basic emergency medicine.

    Upon completion of the online course candidates will be required to attend a one-day simulation centre training program.

    • Simulation centre training course is free to candidates
    • Attendance time is not paid

    The top candidates will then be determined and some scribes trainees, but not all, will be offered employment as a trainee scribe. As an employed trainee Cabrini Medical Scribe, you will then receive intensive, on-the-job training for three months with a dedicated emergency physician.

    Whilst not all trainees will be successful in obtaining employment through this process, this will be an invaluable education opportunity to trainee health practitioners.